Motion is a productivity app that uses artificial intelligence to manage calendars, meetings, projects, and tasks. The app is designed to prioritize tasks, schedule meetings, and resolve calendar conflicts, with the aim of helping users to streamline their workday and achieve greater focus.

Motion claims to save users an average of 30.3 days per year by automating planning and scheduling, and by simplifying the process of managing multiple tools for calendars, to-do lists, and project management.The app offers four main features, including a calendar, project manager, task manager, and meeting assistant, which can be customized according to the user's needs.

In addition, Motion is designed to cater to a range of use cases, including service businesses, IT service providers, marketing agencies, design agencies, law firms, consulting businesses, tradespeople, repair and installation firms, real estate management, functional teams, startups, product teams, marketing teams, sales teams, and executive teams.Motion is used by over 20,000 professionals and teams, including CEOs and top performers in various fields.

The app provides an intelligent calendar view, automatic prioritization of tasks, automatic rescheduling of unfinished work, reminders for deadlines, and the ability to track progress and add notes, attachments, and comments to tasks and projects.

Additionally, users can create custom meeting templates and share availability to book time on their calendar, and Motion tries to schedule meetings back to back to minimize interruptions.

The app also offers a 7-day free trial and one-click cancellation for users who want to try it out.

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Comments(2)

Maxime

Jun 2, 2023

Good idea, but full of bug. It removed my lunch to put a working task, the report bug form doesn't let you write anything. I'm out

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Jamie Jones

Nov 3, 2023

Thanks for the comment – I’ve always wondered what it was like, but been put off by the pricetag. Doesn’t sound like it’s worth it. :-(

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Usemotion was manually vetted by our editorial team and was first featured on March 23rd 2023.

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Pros and Cons

Pros

Manages calendars, meetings, projects

Task priorization

Resolves calendar conflicts

Streamlines workday

Increases focus

Can save 30.3 days/year

Features: calendar, project manager, task manager, meeting assistant

Customizable features

Allows note taking on tasks

Task progress tracking

Custom meeting templates

Availability sharing

Back-to-back schedule for less interruptions

7-day free trial

One-click cancellation

Intelligent calendar view

Automatic rescheduling of unfinished work

Deadline reminders

Suitable for many business types

Helps streamline different productivity tools

Trusted by thousands of professionals

User-friendly scheduling

Task and project scheduling automation

Time spent breakdown

Meeting and focus time optimization

Automatic team schedule adaptation

Algorithmic daily planning

Encourages deep work

Efficient time blocking

Team project organization

Shared progress tracking

Automated priority setting

Team schedule visibility

Anonymous task planning

Work and personal calendar merging

Step-by-step onboarding instructions

Keyboard shortcut-friendly

Syncs calendars, meetings, events

Can replace multiple productivity tools

Used by top executives and freelancers

Positive user testimonials

Supports Google and Outlook email accounts

Cons

Limited to Google or Outlook

Limited customization options

No evident offline functionality

Unclear data privacy practices

No multi-platform compatibility mentioned

No quick onboarding process

Q&A

What is Motion?

Motion is a productivity application that uses artificial intelligence to manage calendars, meetings, projects, and tasks. The app aims to streamline user workdays and ensure better focus by automating planning and scheduling. It targets a broad array of use cases, including different types of businesses, teams, service providers, and professionals.

How does Motion use artificial intelligence?

Motion employs artificial intelligence to manage calendars and tasks efficiently. AI is used to prioritize tasks, resolve calendar conflicts, and schedule meetings. Using a proprietary algorithm known as 'The Happiness Algorithm', Motion is able to maximize user satisfaction while increasing productivity. It ensures tasks most important to the user are prioritized, tracks all user priorities to prevent slips, and continuously reshapes the schedule as the need requires.

What are the main features offered by Motion app?

Motion app offers four primary features: a calendar, project manager, task manager, and meeting assistant. These tools offer capabilities such as intelligent calendar view, automatic prioritization of tasks, automatic rescheduling of unfinished work, deadline reminders, and progress tracking. Users can also add notes, attachments, and comments to tasks and projects.

How can Motion help me save time on planning and scheduling?

Motion can save time on planning and scheduling by automating these processes. Its AI technology automatically prioritizes tasks, resolves calendar conflicts, and schedules meetings. Unfinished work is automatically rescheduled and reminders are set for deadlines. The app also streamlines the management of multiple tools for calendars, to-do lists, and project management.

How many professionals currently use Motion?

Motion is utilized by over 20,000 professionals and teams, including CEOs and top performers across various fields.

What types of businesses can use Motion?

Motion caters to a wide range of businesses, including but not limited to service businesses, IT service providers, marketing and design agencies, law firms, consulting businesses, tradespeople, repair and installation firms, and real estate management. It is also suitable for functional teams, startups, product teams, marketing teams, sales teams, and executive teams.

Does Motion provide an intelligent calendar view?

Yes, Motion provides an intelligent calendar view. It organizes tasks and projects, keeps track of deadlines, and can rebuild the schedule automatically when unexpected changes occur.

What is the automatic rescheduling feature of Motion?

The automatic rescheduling feature in Motion automatically reassigns unfinished tasks to another slot in the user's calendar. If an unexpected situation arises, Motion’s rescheduling algorithm helps rebuild the user's schedule.

How does Motion prioritize tasks?

Motion prioritizes tasks using its inbuilt AI. It automatically identifies and ranks tasks based on their importance. This prioritization helps users focus on completing critical tasks on time.

Can Motion manage my meetings?

Yes, Motion can help manage your meetings through its meeting assistant feature. Users can easily share their availability, control when meetings occur, create custom settings for different meeting types through templates, and Motion tries to schedule meetings back-to-back to minimize interruptions.

Is it possible to add notes and comments with Motion?

Yes, Motion allows users to keep all project info in one place by enabling them to add notes, attachments, and comments to tasks and projects.

How does Motion help me book time on my calendar?

Yes, with Motion you can permit others to book time on your calendar through a custom website. In this way, clients, colleagues, and others can visibly see when you are available for meetings.

Does Motion offer a free trial?

Yes, Motion offers a 7-day free trial for users to experience the app's features before committing to a full subscription.

Is cancellation easy with Motion?

Yes, cancellation with Motion is very easy. The app features a one-click cancellation for users during their trial period.

How does Motion cater to team scheduling needs?

For team scheduling needs, Motion offers tools that help organize complex team projects, share progress status, and prioritize important tasks automatically. It also gives an at-a-glance view of the entire team's schedules.

Can I create custom meeting templates with Motion?

Yes, with Motion, you can create custom meeting templates. Each template allows you to customize settings according to the type of meeting you host frequently.

Does Motion have any mobile app features?

Yes, you can add tasks from your phone using Motion’s mobile app. This feature allows you to jot down tasks quickly while on the go.

How does Motion handle project management?

Motion handles project management by providing an automatic project manager feature. This tool automatically builds the perfect schedule for each team member, gives a comprehensive view of all tasks and projects, and details exactly how much time is spent in meetings vs. on tasks. In addition, it lets users add notes, attachments, and comments to tasks and projects.

What are some use cases for the project manager feature in Motion?

The project manager feature in Motion can be utilized in a variety of scenarios ranging from managing large, complex projects to assessing time spent on tasks versus meetings. It also helps teams stay organized by making all project info readily accessible in one place.

Does Motion claim to prioritize tasks automatically?

Yes, Motion claims to prioritize tasks automatically. By using artificial intelligence, it ranks tasks based on their importance, driving users to focus on completing critical tasks first.