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Notion Mail

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April 16, 2025

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Notion Mail

Email management

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Email that works for you

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Overview Discussion

Overview

Notion Mail is an innovative email management tool designed to simplify your digital communication. Intended to provide a personalized and aesthetically pleasing user experience, the tool offers various features such as an integrated AI assistant, ability to create docs, centralized wikis, project management, and a calendar for better time management.The AI assistant aids in organizing the inbox, drafting emails, and scheduling meetings.

The tool allows for automatic labeling and sorting of emails, helping users filter out less important emails and prioritize their communications. This system can be customized to the user's work style, facilitating the organization of recruiting candidates, grouping support tickets, and filtering out cold emails.

Notion Mail can create custom views for the user's inbox based on focus areas. Emails can be grouped and filtered by topic, sender, or label, all while understanding what types of email are important to the user.

It also offers quick reply options with AI-improved writing, and built-in scheduling for effective time management. The tool integrates seamlessly with Gmail, making it a suitable choice for individuals and teams in various domains, including product management, engineering, design, marketing and more.

This tool simplifies email management, contributing to increased productivity and efficiency in handling digital correspondence.

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April 15, 2025

Initial release of Notion Mail.

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Richie

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Mar 25, 2025

Hey TAAFT, I’m Richie, cofounder of Forage Mail! 👋 Forage has seriously changed my relationship to my inbox, and I'm excited for more of you to experience it. Forage is not a new email app you need to learn. It’s an AI that plugs right into your Gmail account and filters out your low-priority mail. Then, it sends you a clean daily summary with everything it filtered out—including a TLDR of every newsletter you received.

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Love it! chat style email threads is the best feature

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Been loving this tool so far, it's awesome to keep my inbox organized with the auto-tagging feature. I'll try the auto-draft as well, seems promising 🙏

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Pros and Cons

Pros

Personalized user experience

Creates docs

Centralized wikis

Project management feature

Calendar for time management

Automatic labeling of emails

Customizable system

Allows email grouping

Built-in scheduling

Seamless Gmail integration

Facilitates recruitment organization

Groups support tickets

Filters cold emails

Custom inbox views

Emails filterable by topic

Emails filterable by sender

Emails filterable by label

Focus area specific views

Designed for various domains

Suitable for teamwork

Designed to increase productivity

Improves email efficiency

Wikis for knowledge centralization

Physical document creation

Project management tools integration

Integrates with design tools

Integrates with marketing tools

Integrates with engineering tools

Integrates with product management tools

Custom system for work style

Can publish content fast

Captures responses and requests

Easily integrates with other tools

Customizable for various teams

Useful for startups

Enterprise friendly

Customizable for individuals

Allows email drafting

Meeting scheduling feature

Available on browser

Designed for personal use

Helpful for students

Beneficial for teachers

Advantageous for creators

Free to get started

Automatically organizes emails

Quick mail reply

Email templates creation

Offline availability

iOS app coming soon

GDPR & CCPA compliant

HIPAA and SOC 2 certified

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Cons

Only integrates with Gmail

Customization may be overwhelming

No unified inbox for multiple accounts

Limited languages supported

Mobile application availability delayed

Offline availability unclear

Data security details not comprehensive

No specific anti-spam features

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David Valdez

Q&A

What specific features does Notion Mail offer?

Notion Mail offers several specific features: an integrated AI assistant for managing emails, ability to create documents, centralized wikis, project management, and a calendar for improved time management. Additional functionalities include automatic labeling and sorting of emails, customized inbox views, email grouping and filtering, AI-improved quick reply options, and email scheduling.

How does Notion Mail's AI assistant work in managing my emails?

Notion Mail's AI assistant manages your emails by automatically organizing your inbox, drafting emails, and scheduling meetings. It identifies important emails, helps filter out less significant ones, and sorts and labels correspondence based on criteria that you define.

Can I customize Notion Mail to fit my work style?

Yes, you can customize Notion Mail to fit your work style. It allows for a tailored system to organize recruiting candidates, group support tickets, and filter out cold emails. Additionally, you can create custom views for your inbox based on your focus areas.

How does Notion Mail's automatic labeling and sorting of emails work?

Notion Mail's automatic labeling and sorting mechanism is designed to prioritize your communications. It learns over time the types of emails that are important to you and sorts them accordingly, while less important ones can be set aside or filtered out. It labels emails based on the content or sender, reducing clutter in your inbox and making email management more efficient.

In what ways can I group and filter my emails in Notion Mail?

You can group and filter your emails in Notion Mail by topic, sender, or label. This makes it easy to keep track of specific types of email, such as those from a particular sender or related to a specific topic. You can also create custom views for your inbox based on these criteria.

Does Notion Mail support quick reply options and how does AI improve the writing?

Notion Mail supports quick reply options with AI-improved writing. The AI can help draft responses to common queries or create templates that you can repurpose with a click. Furthermore, the AI aids by improving your writing, making your communication more effective and efficient.

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Can Notion Mail integrate with Gmail?

Yes, Notion Mail integrates seamlessly with Gmail. It's designed for smooth interaction with Gmail's features and functions, which means you can manage your Gmail emails directly through Notion Mail, retaining all the advantages of Gmail's interface while benefiting from Notion Mail's enhanced features.

Can Notion Mail help increase my productivity and efficiency in handling digital correspondence?

Notion Mail is designed to increase productivity and efficiency in handling digital correspondence. By organizing your inbox, automating the drafting of emails, scheduling meetings, and labeling and sorting emails automatically, Notion Mail can reduce time spent on email management, thus increasing productivity.

How does Notion Mail support document creation?

Notion Mail provides the ability to create documents. It allows for easy drafting, editing, and distribution of documents directly from your inbox. This streamlines communication, project management, and collaboration.

Can I manage multiple projects with Notion Mail?

Yes, you can manage multiple projects with Notion Mail. It offers project management features designed to track and manage tasks, timelines, and deliverables. You can share and collaborate on these projects with your team, thereby improving coordination and productivity.

Does Notion Mail have a built-in calendar for better time management?

Yes, Notion Mail has a built-in calendar feature for enhanced time management. This allows you to schedule tasks, set reminders, and keep track of key dates and deadlines. Integrated with your email, it helps to position all your time-management needs in one place.

Can Notion Mail be used for different teams in varied domains?

Yes, Notion Mail can be used by different teams in varied domains. Whether you are in product management, engineering, design, marketing or another domain, Notion Mail caters to your needs. The platform's flexibility and customization options make it usable and advantageous to various teams.

Is Notion Mail suitable for use in design and marketing?

Yes, Notion Mail is suitable for use in design and marketing. It provides numerous tools for communication, collaboration, and project management that would be beneficial for designers and marketers.

Can Notion Mail be used in managing and grouping support tickets?

Yes, Notion Mail can be used to manage and group support tickets. It provides an efficient system for grouping and organizing these tickets. This facilitates speedy resolution of customer issues and improves the workflow of customer support teams.

How does Notion Mail's email scheduling feature work?

Notion Mail's email scheduling feature works by integrating with your calendar. This allows you to set times and dates for sending emails. The scheduling feature can let you plan ahead, helping you manage your time efficiently and ensuring that your communications are sent at the optimum time.

Can I create custom views for my inbox using Notion Mail?

Yes, you can create custom views for your inbox using Notion Mail. You can set up tailored views based on your individual focus areas. These focus areas could be based on topics, senders, or labels that matter most to you.

Does Notion Mail offer any engineering or product management tools?

Notion Mail offers tools that are beneficial for engineering or product management teams. Automated email management, project management tools, and the ability to create and share documents directly from your inbox are just a few of the features that could greatly benefit teams in these areas.

How is Notion Mail beneficial for increased productivity?

Notion Mail is beneficial for increased productivity as it offers a personalized and highly organized system to manage your emails. It automates tasks such as labeling and sorting emails, drafting responses, and scheduling meetings. It understands what types of email are important to you, helps you focus on them and filters out less significant ones. This way, it reduces the time and effort required for email management, thereby increasing productivity.

Can Notion Mail help me filter out less important emails and prioritize my communications?

Notion Mail can assist in filtering out less important emails and prioritizing your communications. Its AI assistant has the ability to learn which types of emails are of high importance to you and it automatically labels and sorts your inbox based on those preferences. As a result, you can focus more on significant emails and less on the inessential ones.

How does Notion Mail assist in organizing recruiting candidates?

Notion Mail can assist in organizing recruiting candidates. The system can be customized to arrange and group emails related to recruitment, making it easy for you to manage communication with candidates. This feature aids in recruiting efficiently and effectively.

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