💼

Work7,853

🚀

Productivity973

⚽️

Goals33

Small Steps

Break down projects into bite-sized tasks effortlessly.

Open

Dashboard Edit Promote Manage releases Analytics

Overview Releases Pricing Reviews Prompts Pros & Cons Q&A Alternatives Recommendations

Go to ⚽️ Goals

Tability

6,845

Dewey: Your new accountability buddy

6,190

Taskheat AI Assistant

Plan action with easy smart goam to achieve

Your goals

Unstoppable

Daily goal gn

Go to 💼 Work 💼 Business (6235) 🚀 Productivity (973) 💼 Career (645) 💼 Business (6235) 🚀 Productivity (973) 💼 Career (645)

Go to 🚀 Productivity 🔍 Research (198) 📧 Email (147) 📚 Knowledge (89) 🔎 Search (78) 📋 Task management (73) 💼 Personal assistant (70) 📝 Notes (47) ⚽️ Goals (33) 🌐 Web browsing (32) ⌛ Time management (22) 🔎 Problem solving (17) 🗄️ Workspace organization (9) 📝 Form filling (9) 📈 Productivity advice (9) 💻 Operating system (2)

AiAssistWorks - GPT Gemini Claude AI for Sheets Docs Slides

Mentor: Get things done

🔍 Research (198) 📧 Email (147) 📚 Knowledge (89) 🔎 Search (78) 📋 Task management (73) 💼 Personal assistant (70) 📝 Notes (47) ⚽️ Goals (33) 🌐 Web browsing (32) ⌛ Time management (22) 🔎 Problem solving (17) 🗄️ Workspace organization (9) 📝 Form filling (9) 📈 Productivity advice (9) 💻 Operating system (2)

July 6, 2023

Dashboard Edit AI

Small Steps

Goals

5,397

4.5(4)1

Use tool Copy 🔗

Inputs:

Outputs:

Break down projects into bite-sized tasks effortlessly.

Overview

Overview Releases Pricing Reviews Prompts Pros & Cons Q&A Alternatives Recommendations

Goals33 0

project management task breakdown productivity tool strategic planning resource management timelines execution

Most popular alternative: Tability (79 saves)

View 7 alternatives Recommendations

By unverified author Claim this AI

The AI Task Breakdown Tool, designed by FlexOS, helps in creating a comprehensive action plan. This AI tool enables the decomposition of larger projects into smaller, manageable tasks thus allowing the user to focus on unique, specific goals rather than juggling multiple tasks and objectives.

Action plans generated using this tool serve as strategic guides, effectively setting a roadmap for project execution. They help organize resources efficiently, adhere to project timelines, and ultimately reach the targeted goal.

The tool is especially beneficial in hybrid-remote and remote work environments where collaborative work can be challenging. It aids in navigating the complexities of asynchronous work and maintains productivity.

By incorporating AI into project planning, the 'Small Steps' AI Task Breakdown Tool transforms the common to-do list into a powerful project management tool.

Releases

Get notified when a new version of Small Steps is released

Notify me

Initial release

June 6, 2023

Initial release of Small Steps.

+ Submit new release

Pricing

Pricing model

No Pricing

Use tool

Save

🔗 Copy link

🗳️ Vote Best AI Tool

Featured

Goals Small Steps

Goals

5,397

4.5(4)1

Overview Releases Pricing Reviews Prompts Pros & Cons Q&A Alternatives Recommendations

Use tool

Save

Related tasks

Task breakdown6 0

Goal decomposition1 0

AI project management1 0

Task automation80 0

AI tools search17 0

Reviews

4.5

Average from 4 ratings.

★ ★ ★ ★ ★ 3

★ ★ ★ ★ 0

★ ★ ★ 1

★ ★ 0

★ 0

Comments(1)

Daan van Rossum

🛠️ 1 tool 🙏 56 karma

Jan 22, 2024

Rated it

Very helpful, use daily.

175 Reply Share Edit Delete Report

How would you rate Small Steps?

Help other people by letting them know if this AI was useful.

Your rating

★ ★ ★ ★ ★

Post

Prompts & Results

Title:

Description:

Prompt type*:

Prompt*:

Output type*:

Output*:

Add your own prompts and outputs to help others understand how to use this AI.

Small Steps was manually vetted by our editorial team and was first featured on July 6th 2023.

Promote AI Claim AI New release

CodeRabbit

Enhanced code review for improved workflow and quality.

Code reviews

Open

870,521
643
3.9

v1.6 released 24d ago
Free + from $12/mo
Share

762,794 coderabbit.ai

Sahil Mohan Bansal

🙏 234 karma

Nov 13, 2024

Reducing manual efforts in first-pass during code-review process helps speed up the "final check" before merging PRs

15921 Reply Share Edit Delete Report
Averi AI

The AI Marketing Workspace: Strategy, Content, Team in One

Marketing

Open

13,264
108
4.3

v2.1 released 2mo ago
Free + from $45/mo
Share

Zach Chmael

🛠️ 1 tool 🙏 58 karma

Mar 10, 2025

This is the first AI marketing tool I’ve used that actually helps me get things done, not just suggest generic ideas. The mix of AI-powered strategy and real experts executing the work makes it feel like having a high-performance marketing team without the overhead

499 Reply Share Edit Delete Report

Pros and Cons

Pros

User-friendly interface

No sign-up or registration

SMART task breakdown

Easy download of to-do lists

Seamless integration with task trackers

Timelines setting

Enables task delegation

Task review and adjustment

Tips to enhance productivity

Two-Minute Technique for quick tasks

Promotes task prioritization

Task duration estimate

Supports collaboration

Facilitates task batching

Download options (PDF, Notion, Trello)

Helps avoid work burnout

Suggests productivity enhancing strategies

Dedicated time blocks for tasks

Remote and hybrid management support

View 14 more pros

Cons

No real-time collaboration

No task tracking in-app

No native mobile application

No task execution reminders

Requires manual task delegation

No in-built communication capabilities

Absence of integrations with email platforms

No automatic syncing with task trackers

No option for offline usage

View 4 more cons

7 alternatives to Small Steps for Goals

Tability

Align teams and track progress with OKRs and goals.

6,845
79

Released 2y ago
Free + from $4/mo
Share
Dewey: Your new accountability buddy

Your new accountability buddy

6,190
75
3.0

Released 2y ago
100% Free
Share
Taskheat AI Assistant

Visualize tasks as flowcharts to boost productivity.

4,491
54
5.0

Released 3y ago
Free + from $9.99/mo
Share
GetDone

Supercharge productivity with AI checklists

1,835
45
4.0

Released 1y ago
100% Free
Share

Tonya Long

🙏 2 karma

Nov 19, 2023

interesting, useful. very simple interface to create lists of actions to get a more complex task done.

2 Reply Share Edit Delete Report
Resoluship

Achieve your goals with the magic of AI

1,287
18

Released 2y ago
Free + from $7.48
Share
StellarApp

AI-powered goal setting and tracking

1,245
10

Released 2y ago
No pricing
Share
Harmony AI Planner

Plan your weeks, plan your life.

1,247
7
5.0

Released 3mo ago
Free + from $39.99/yr
Share

Nathan Covey

🛠️ 1 tool 🙏 16 karma

Jul 10, 2025

Let me know if anyone has any questions!

72 Reply Share Edit Delete Report

View 14 more alternatives

Q&A

What is the Small Steps AI Task Breakdown Tool?

The Small Steps AI Task Breakdown Tool is designed to manage and simplify large projects by breaking them down into smaller, more manageable tasks using AI algorithms. There's no need to sign up or run through a prolonged registration process to use this user-friendly tool.

How does the Small Steps tool help with project management?

The Small Steps tool aids project management by analyzing a major project and defining smaller tasks in a Specific, Measurable, Achievable, Relevant, and Time-bound (SMART) manner. It provides functionality to set timelines and delegate tasks based on skills and availability. It also offers a monitoring feature enabling managers to closely track project progress.

What does it mean for tasks to be SMART?

SMART is an acronym used to guide goal setting. In the Small Steps context, it means that tasks are made Specific, Measurable, Achievable, Relevant, and Time-bound. This method ensures that the steps involved in a project are clear, able to be tracked, within attainable bounds, align with the project's overall goal, and have a set time-frame for completion.

How can I download a to-do list from Small Steps?

With Small Steps, you can easily download your to-do list with just a click. The tool provides an 'Export To-Do List' option that allows users to download all their tasks. You have the option to download as a PDF or export it to Notion, or Trello.

What is the process for setting timelines and assigning tasks with Small Steps?

After you have your tasks clarified using Small Steps, you should consider targets and the dependencies among the tasks. Assign tasks based on the team member's skills, expertise, and availability. Reviewing estimated time duration for each task provided by Small Steps, prioritizing tasks, delegating them, reviewing progress and making necessary adjustments are all part of the process.

Does Small Steps offer tips for productivity?

Yes, Small Steps offers productivity tips such as the Two-Minute Technique, which pertains to handling simpler tasks right away if they take less than two minutes. The tool also encourages users to apply intelligent work strategies like task prioritization, regular progress reviews, timeline adjustments, and utilization of project planning tools.

+ Show 14 more

What is the Two-Minute Technique suggested by Small Steps?

The Two-Minute Technique recommended by Small Steps is a productivity tip which encourages users to tackle tasks that require two minutes or less to complete, right away. This method minimizes time spent on minor tasks allowing users to focus more on larger, more critical tasks.

Can Small Steps integrate with my preferred task tracker or project planning tool?

Yes, Small Steps does provide a feature to seamlessly integrate the to-do list with your preferred task tracker or project planning tool. You can easily export the to-do list generated by Small Steps as a PDF or directly to your chosen platforms like Notion or Trello.

Can I use Small Steps without signing up or registering?

Yes, Small Steps provides a hassle-free user experience by not requiring any sign-up or registration process. You simply go to their website and start breaking your big projects down into smaller steps.

How does Small Steps prioritize tasks?

Small Steps encourages users to prioritize their tasks based on their importance and time-frame. It suggests setting timelines for each task relative to their priority and assigning them to appropriate team members or stakeholders to ensure a balanced workload.

Can I monitor progress on Small Steps?

Yes, you can monitor the progress of your projects on Small Steps. The tool allows managers and project owners to keep track of the assignments and their completion stages, contributing to effective task management.

Can tasks be adjusted on Small Steps after they've been set?

Yes, after tasks have been set in Small Steps, you are encouraged to regularly review the progress and adjust the timelines and assignees accordingly. This ensures flexibility and adaptability in changing circumstances.

Are there any project planning tools Small Steps recommends?

Yes, Small Steps suggests utilizing project planning tools for complex project management and detailed planning of resources and budget, recommending platforms such as Notion.

How does Small Steps use AI to generate tasks?

Small Steps uses AI-powered algorithms to identify and define tasks based on a big goal or project provided by the user. It makes use of SMART guidelines, meaning it ensures the tasks are specific, measurable, achievable, relevant, and time-bound.

Is Small Steps suitable for team collaborations?

Yes, Small Steps is suitable for team collaborations. The tool enables task delegation based on individuals' skills, expertise, and availability. This enhances the balancing of workloads and effective task management in a collaborative environment.

How does Small Steps define tasks based on user's goals?

Small Steps uses AI-powered algorithms to tailor tasks according to the user's specified goals. By leveraging machine-learning data points, the tool ensures that the breakdown of the big projects into tasks is specific, measurable, achievable, relevant, and time-bound to the stated goals.

How does Small Steps handle complex projects?

The Small Steps tool handles complex projects by applying their AI-powered algorithms to break them down into manageable and specific tasks as per the SMART guidelines. You can also integrate your to-do list with more complex planning tools like Notion for deeper project planning.

What are the benefits of using Small Steps for my task management?

Benefits of using Small Steps for task management include the simplification and breakdown of larger projects into manageable tasks, enhancing focus and productivity, the SMART definition of tasks, easy delegation and timeline calculation, and effective progress monitoring. Additionally, the optional tips like the Two-Minute Technique can boost efficiency in the task completion.

Can Small Steps be used by remote managers?

Yes, Small Steps can be a valuable tool for remote managers. It provides a helpful solution to break down tasks, set timelines, assign tasks to team members, and monitor progress throughout a project's life. Small Steps also offers seamless integration with popular task trackers and project planning tools, which can be highly beneficial in remote work environments.

What other features does Small Steps offer to boost productivity and efficiency?

Additional features offered by Small Steps to enhance productivity and efficiency include the option to download the to-do list for integration with other platforms, personalized task breakdowns, task prioritization, the Two-Minute Technique for taking immediate action on simpler tasks, the ability to review and adjust timelines, and the recommendation of suitable project planning tools.

Ask a question

Submit

If you liked Small Steps

Featured matches

ToDo.is

Efficient project management with generated tasks

To Do lists

Open

25,787
100
4.5

v3.0.0 released 2mo ago
Free + from $39
Share

20,462 todo.is
Voiset

AI planning tool for work and life.

Task management

Open

808
13

Released 19d ago
Free + from $8/mo
Share

Verified tools

Plan Quest

Transform your goals into achievements with Plan Quest!

Project planning

Open

5,912
81
4.2

Released 1y ago
Free + from $9.9/mo
Share

Sharan Reddy

🙏 8 karma

Oct 16, 2024

Prepare as per blooms taxonomy question and answer for this Introduction, meaning, nature, scope of HRM-Importance and Evolution of the concept of HRM-Major functions of HRM-Principles of HRM, Factors of Competitive advantage, Nature and responsibility of HR Manager in Hospitals

24 Reply Share Edit Delete Report
Mentor: Get things done

Achieve your goals and get things done with Mentor and AI

Productivity

Open

20,884
305
4.0

Released 1y ago
Free + from $1.99
Share
10,412 goalmentor.app

Andres

🛠️ 1 tool 🙏 18 karma

Jun 5, 2024

Amazing tool to get things done! Trully amazing use of AI

123 Reply Share Edit Delete Report
Daily Quest

Turn tasks into quests with Daily Quests.

To Do lists

Open

3,275
62
4.8

Released 1y ago
100% Free
Share

Daan van Rossum

🛠️ 1 tool 🙏 56 karma

Jan 24, 2024

Indistractable!

1 Reply Share Edit Delete Report
Purpose Quest

Understand yourself, shape your future with our AI-powered self-reflection report.

Personal development

Open

1,207
22
3.0

Released 1y ago
From $5.53
Share