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Avoma

AI Meeting Assistant: Transcribe, summarize, and analyze conversations.

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April 7, 2023

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Avoma

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AI Meeting Assistant: Transcribe, summarize, and analyze conversations.

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58 www.avoma.com

Overview

Avoma is an AI-based tool designed to offer comprehensive meeting and conversation management solutions. The tool primarily functions as a meeting assistant, taking on tasks such as automatic transcriptions and note generation, topic detection, keyword tracking, and speaker identification.

In addition, Avoma comes with a live bookmarking feature, making it easier to access important parts of the meeting conversation. Apart from being a meeting assistant, Avoma's capabilities extend to managing and scheduling meetings, providing tools for shared meeting templates and collaborative note editing.

Moreover, its conversation and revenue intelligence elements aid in decision-making by offering activity dashboards and allowing for interaction, competitor, and topic intelligence.

Avoma also facilitates collaboration in cross-functional teams, coupled with the capability to provide coaching insights to increase deal win rates and reduce employee ramp-up time.

Integrated with various conferencing, CRM, and Dialer systems, Avoma caters to a wide range of needs for sales, customer success, and remote teams.

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Initial release

February 12, 2021

Initial release of Avoma.

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Hey this is Tan, I'm the creator of NotesBot. I created this tool because I needed it for my own meetings. After using myself and getting great summarization reviews from my peers, I decided to release it to the public. After release, we realized people were also using it for Dungeons and Dragons, I then added a DnD mode. This tool is non-invasive, very easy to set up, and perfect for meetings. I hope you enjoy using it!

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Pros and Cons

Pros

Automatic meeting transcribing

Summarizes meetings

Analyzes meetings

Speaker identification

Topic detection

Keyword tracking

Meeting scheduling

Agenda templates

Agenda collaboration

No-show reminders

Automatic recording

Live bookmarking

Collaborative note-taking

Conversation Intelligence

Revenue Intelligence

Activity dashboard

Interaction intelligence

Competitor intelligence

Scorecards

Coaching features

Deal intelligence

Conference integrations

CRM integrations

Dialer integrations

Sales solutions

Customer success solutions

Solutions for remote teams

Conversation management enhancement

Collaborative note editing

Global transcription search

Meeting content snippets

Meeting content playlists

Lead routing for scheduling

Augmented notes

Improved meeting outcomes

Historical conversation search

Multiple integration options

Supports various job roles

Real-time transcription

Data-driven decision-making tools

High-growth organization usage

Free signup

Free demo

View 38 more pros

Cons

No mobile apps mentioned

Competing tool comparison missing

No data security details

No customization mentioned

Limited conferencing integrations

Limited CRM integrations

Limited Dialer integrations

Free sign-up, but paid?

Limited target user groups

Not open-source

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Q&A

What is Avoma and how does it function?

Avoma is an AI-based tool designed to enhance meeting productivity and conversation management. It primarily aids in automatically transcribing, generating notes, identifying speakers, detecting topics, and tracking keywords during meetings. Additionally, it ensures smooth meeting management by providing features for scheduling meetings and shared meeting templates, thus eliminating manual tasks. Avoma further offers live bookmarking, enhancing accessibility to crucial meeting discussions. The tool's intelligence capabilities allow for interactive dashboards showing competitor and topic intelligence, contributing to informed decision making.

How does Avoma make my meetings more productive and efficient?

Avoma increases meeting productivity and efficiency by offering automated transcriptions and note generation, precise speaker identification, and advanced topic detection and keyword tracking. Before a meeting, Avoma ensures better preparation through features like scheduling and agenda templates, agenda collaboration, and no-show reminders. During the meeting, the tool takes care of recording, transcript creation, live bookmarking, and collaborative note-taking. After the meeting, Avoma manages organization and analysis through AI-generated notes and topics, snippets, comments, and playlists. With these features, it reduces manual tasks, allowing participants to focus more on the meeting's contents.

How does Avoma transcribe and analyze meetings?

Avoma employs advanced AI technologies to automatically transcribe meetings in real-time transcription, significantly reducing manual tasks. The AI also analyzes the transcripts to identify main topics, speakers, and keywords, assisting in contextual understanding of the meetings. This comprehensive analysis serves as a foundation for generating meeting notes, highlighting keywords, and tracking essential discussion points. The AI system operates seamlessly during the meeting, requiring minimal user intervention.

What are the main features of Avoma?

Avoma comes packed with a range of features designed to streamline and optimize meetings. These include automatic meeting transcription, speaker identification, topic detection, keyword tracking, meeting scheduling, shared agenda templates, and collaborative note editing. Additionally, Avoma offers live bookmarking for easy recall of important points and AI-generated notes for comprehensive meeting summaries. The tool also provides interaction intelligence, competitor intelligence, scorecards, coaching, and deal intelligence under its Conversation and Revenue Intelligence features, designed to boost sales and customer success. For further team collaboration, Avoma offers global transcription search, snippets, and comment features.

What benefits does the speaker identification feature provide?

The speaker identification feature in Avoma serves two main benefits. First, it contributes to better understanding and recall by tagging who said what during a meeting, which is particularly helpful in large meetings with numerous participants. Second, it assists in the generation of precise transcripts and meeting minutes, as they accurately reflect each participant's contribution. This feature plays a critical role in accountability, recall, and post-meeting analysis.

How does topic detection in Avoma work?

Avoma's topic detection feature employs AI to automatically identify and highlight main discussion points from the meeting transcripts. This feature goes beyond simple keyword recognition; it understands context to accurately determine the meeting's core themes. Topic detection helps users readily identify the main areas discussed in the meetings without having to go through the entire transcript or recording. It is particularly handy for participants who couldn't attend the meeting, enabling them to extract key topics at a glance.

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What does Avoma offer for better meeting preparation?

To help users prepare for meetings, Avoma features scheduling and agenda templates, which eliminate the necessity to create agendas from scratch for every meeting. The tool also offers agenda collaboration, which allows all meeting participants to contribute to the meeting agenda, ensuring everyone's points are discussed. Avoma also provides no-show reminders, reducing instances of people missing meetings due to forgetfulness or scheduling conflicts.

How does Avoma help with collaboration during meetings?

Avoma supports enhanced collaboration during meetings using several features. A collaborative note editor helps the team to contribute to the meeting notes in real time, ensuring a comprehensive capture of information. Avoma also provides a global transcription search, enabling team members to swiftly locate topic-specific conversations from past meetings. Utilizing snippets and playlists, key portions of meetings can be shared amongst team members, fostering better alignment. The combination of these features promotes effective team collaboration, aids transparency, and ensures everyone's on the same page.

How does the note-taking feature in Avoma work?

Note-taking in Avoma is managed through its AI system. During a meeting, Avoma's AI actively transcribes the conversation and generates detailed notes. It automatically distinguishes key topics, bookmarks significant moments, identifies speakers, and tracks essential keywords. The end result is a set of comprehensive notes reflecting the meeting's essence. Furthermore, users can also use the collaborative note editor to contribute to notes in real-time or take private notes as needed.

How can Avoma help me provide better organization and analysis after meetings?

Avoma offers several features to enhance organization and analysis after meetings. Users can access AI-generated notes and topics, ensuring no critical information has been missed out. Snippets act as condensed extracts of important discussion points, while comments offer the ability to add context or viewpoint directly within the notes. Playlists, on the other hand, comprise a selection of significant moments from various meetings. These tools contribute to a well-structured information portfolio post-meeting and support comprehensive analysis of meeting content.

How does Avoma's conversation and revenue intelligence work?

Avoma's conversation and revenue intelligence work by offering an array of analytical tools to make sense of meeting discussions and improve business outcomes. The activity dashboard provides a summary of discussion trends, while interaction intelligence tracks the talk-to-listen ratio and conversation dynamics. Competitor intelligence gathers insights on competitors mentioned during the meeting. Scorecards, coaching, and deal intelligence tools analyze performance and provide actionable insights to enhance sales effectiveness and revenue opportunity management.

What integrations does Avoma offer?

Avoma provides integrations with multiple conferencing, CRM, and dialer platforms. On the conferencing front, it integrates with several solutions including Zoom, Google Meet, Microsoft Teams, GoToMeeting, and others. As for CRMs, Avoma can integrate with Salesforce, Hubspot, Zendesk Sell, Zoho, Pipedrive, and Copper. When it comes to dialers, Avoma supports integrations with Outreach, Aircall, RingCentral, Groove, and more. These integrations allow for a more seamless information flow and better overall productivity.

How can Avoma help sales, customer success, and remote teams?

Avoma offers tailored features for sales, customer success, and remote teams. For sales, Avoma can highlight competitor intelligence, track deal progress, and provide actionable scorecards for performance enhancement. The tool supports customer success managers by providing comprehensive meeting transcripts and notes, thereby helping them better understand customer requirements and feedback. For remote teams, Avoma serves as a central platform to schedule meetings, share notes, and collaborate efficiently, irrespective of their geographical location.

How does Avoma's AI-generated note feature benefit me?

Avoma's AI-generated note feature provides detailed meeting notes without relying on manual note-taking. It transcribes meetings, identifies key topics, bookmarks significant moments, recognizes speakers, and tracks relevant keywords, all of which contribute to a precise set of notes reflecting critical meeting points. This feature frees meeting participants to focus entirely on the discussion, ensures nothing important is missed out, and greatly reduces post-meeting work of recalling and compiling meeting points manually.

How does Avoma's live bookmarking feature work?

Avoma's live bookmarking feature allows users to mark significant points during the meeting in real-time. These bookmarks act as cues to important conversations and can be readily located in the meeting transcripts. Not only does it make post-meeting reviews simpler, but it also takes the stress off trying to remember or jot down important conversations during the meeting. The feature facilitates easy and quick access to essential parts of the meeting, enhancing information recall and analysis.

How does Avoma facilitate cross-functional team collaboration?

Avoma facilitates cross-functional team collaboration through shared meeting agendas, integrated note-taking tools, and global transcription search functionality. Negating the requirement of maintaining multiple copies of notes, collaborative note editing simultaneously caters to real-time note inputs from all relevant team members. Snippets and playlists allow easy sharing of key portions of meetings across team members, which fosters better alignment. Thus, Avoma ensures seamless coordination amongst different teams regardless of their functions or geographical location.

How can I use Avoma to increase deal win rates and reduce ramp-up time?

Avoma aids in increasing deal win rates and reducing ramp-up time through its coaching insights and deal intelligence. Using scorecards, Avoma objectively rates performances and identifies areas that need coaching to improve outcomes. The tool's deal intelligence feature alerts you about potential deal risks and offers insights to proactively manage your pipeline. By offering continuous bite-sized coaching and insights, Avoma ensures that new team members can be brought up to speed swiftly and deal conversions can be accelerated.

What are Avoma's capabilities in managing and scheduling meetings?

Avoma plays a crucial role in managing and scheduling meetings with its streamlined features. It offers scheduling tools for setting up meetings with individual attendees, a group of people, or even for round-robin routing. The tool also provides multiple shared meeting templates that can be applied automatically to specific meeting types, thereby eliminating the need to draft new agendas for each meeting. Additionally, features like real-time collaborative note editor, agenda collaboration tools, and no-show reminders contribute to Avoma's comprehensive meeting management capabilities.

How does Avoma's conversation and topic intelligence aid in decision-making?

Avoma leverages conversation and topic intelligence to aid decision-making. Conversation intelligence provides visibility on discussion dynamics, tracks talk-listen ratio, and offers insights on discussion patterns. Topic Intelligence identifies and flags key areas discussed during meetings, eliminating the need to review entire transcripts or recordings. In combination, these features present comprehensive insights on the content of conversations, facilitating data-based decisions and trend predictions.

What systems can Avoma integrate with in terms of conferencing, CRM, and Dialer?

Avoma can integrate with a broad range of conferencing, CRM, and Dialer systems. For conferencing, it supports Zoom, Google Meet, Microsoft Teams, GoToMeeting, and more. CRM integrations include compatibility with Salesforce, Hubspot, Zoho, Pipedrive, Zendesk Sell, and Copper. Dialer integrations cover Outreach, RingCentral, Groove, Aircall, and others. These integrations enable a seamless data flow between systems, lifting the burden of data re-entry and thereby boosting overall productivity.

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